In the latest episode of the Data Center Revolution Podcast from DCAC 2024, Saurabh Ladha, CEO of Doxel and Joseph Pinzon, CRO of Overwatch deliver an insightful conversation on the cutting-edge advancements in data center construction. Here are some of the topics covered during the podcast:

1. Automating Construction Workflows: Joseph and Saurabh discuss how Doxel’s AI-driven platform helps construction projects run more efficiently by automating tasks and providing real-time data on project progress enabling teams to track productivity and quality, leading to fewer delays and cost overruns.
2. Veterans: Why both Doxel and Overwatch love hiring veterans and the contributions veterans make to the construction and data center industries.
3. Why Wall Street is Rewarding Fast Construction: Joseph and Saurabh discuss how automation and AI is revolutionizing  the data center industry, from reducing project timelines to improving resource management. The demand for more efficient data center construction is higher than ever due to increasing digitalization across industries.
4. DCAC’s Role in Industry Innovation: The discussion highlighted the importance of events like DCAC, which bring together thought leaders and innovators in the data center space to share knowledge and collaborate on solving the industry’s biggest challenges.

Catch the full conversation below and explore how technology is reshaping data center construction:

“You have the ability to take software and compress time to market”

– Joseph Pinzon, CFO, Overwatch.

Unlocking Productivity for the Future

Better tools for the field and reducing risk on every project!

Long considered the backbone of economic growth, the construction industry continues to face a productivity challenge that cannot be ignored any longer. According to a McKinsey report, construction productivity has remained stagnant for decades, with the sector’s growth rate falling far behind that of the global economy.

For an industry that influences everything from infrastructure to housing, this productivity gap is not just a business problem—it’s a societal one. However, a growing consensus is that construction owners who commission and pay for projects hold the keys to transforming the industry. By leveraging their influence and adopting modern practices, owners can be the driving force behind a new era of construction productivity.

The Current State of Construction Productivity

Before exploring solutions, it’s essential to understand the scope of the problem. McKinsey’s analysis highlights that construction productivity has only increased by 1% annually over the past 20 years, compared to 2.8% for the global economy. This productivity gap has resulted in significant cost overruns and delays, with projects exceeding budgets by 80% and timelines by 20 months on average. The industry must adopt new innovative technologies and practices faster to mitigate this trend.

The factors contributing to this stagnation are numerous, including:

• Fragmentation: The construction industry needs to be more cohesive. Many construction firms work on different project parts, leading to inefficiencies and communication breakdowns.
• Lack of Standardization: Unlike manufacturing, where standardization is the norm, construction projects are often bespoke, leading to inconsistent quality and productivity.
• Outdated Practices: Many construction firms still rely on traditional methods that have not evolved in decades, resisting the adoption of digital tools and innovative approaches.

Given these challenges, it’s clear that a radical shift is needed. And that shift can start with the owners.

The Owner’s Role in Driving Productivity

Owners play a pivotal role in the construction ecosystem. They are the ones who set the expectations, define the scope, and ultimately bear the financial risk of projects. Owners can drive change across the industry by taking a more active role in risk mitigation and pushing for productivity improvements. Here’s how:

1. Adopting Performance-Based Contracts

One of the most effective ways for owners to drive productivity is by adopting performance-based contracts. These contracts tie compensation to achieving specific milestones and performance metrics, such as staying within budget or completing a project on time. This approach aligns contractors’ incentives with the project goals, encouraging them to innovate and find more efficient work methods.

2. Embracing Digital Transformation

Digital tools can revolutionize construction, from design to execution to delivery. Owners who prioritize digital transformation can see significant productivity improvements. For example, Building Information Modeling (BIM) allows for more accurate planning and coordination, reducing the likelihood of costly errors and rework. Doxel empowers construction teams with AI-driven project benchmarking and analytics, enabling faster, data-backed decisions that reduce costs and improve on-time delivery.

According to McKinsey, using digital tools could improve overall productivity by 14-15% and reduce project costs by 4-6%. Project management software can also streamline communication and collaboration, ensuring all stakeholders are on the same page.

3. Leveraging Technology for Project Benchmarking

One of the most potent tools that owners can use to enhance productivity and benchmark their projects is Doxel. Doxel is a powerful tool for project owners looking to enhance productivity and benchmark their projects. Its Production Rate tracking simplifies comparing completed work against the schedule, enabling owners to measure progress and manage timelines effectively.

The data collected from the site is analyzed to deliver precise insights into project progress, quality, and potential risks. With Doxel, owners can establish clear benchmarks, compare them against industry standards and past performances, and identify inefficiencies early. This empowers them to make informed decisions that keep projects on track, within budget, and up to the highest quality standards.

By integrating Doxel into their project management practices, owners gain a significant competitive advantage, ensuring precision and efficiency in every project.

4. Fostering Collaboration and Integration

The fragmentation of the construction industry is a significant barrier to productivity. Owners can address this by fostering a more collaborative and integrated approach to project delivery.

Integrated Project Delivery (IPD) is one such approach, where all parties—owners, contractors, architects, and engineers—work together from the outset, sharing risks and rewards. This collaborative environment encourages innovation and problem-solving, improving outcomes for all involved.

5. Prioritizing Sustainability and Resilience

Sustainability and resilience are increasingly important in construction, not only for environmental reasons but also for long-term cost savings and productivity gains. Owners who prioritize sustainable practices, such as energy-efficient designs or renewable materials, can reduce their projects’ lifecycle costs. Furthermore, resilient designs that withstand extreme weather events or other disruptions can minimize downtime and maintenance costs, ensuring the project remains productive over its lifespan.

Investing in Workforce Development & Solving Your Labor Issues

A skilled workforce is crucial for enhancing construction productivity, but the industry is currently grappling with a significant labor shortage. With many skilled workers nearing retirement and fewer young people entering the field, construction projects face increasing risks. However, Owners can address these challenges by investing in the right technology, such as Doxel, which offers three key solutions to keep projects on track:

(1) Accelerating the onboarding process due to its ease of use,

(2) Boosting jobsite worker productivity, and

(3) Enabling project leaders to identify when additional skilled trades are urgently needed to meet schedules.

Feedback from our clients highlight that Doxel helps onboard new engineers quickly, bringing them up to the level of experienced superintendents. Moreover, Doxel reduces the time spent manually tracking progress by 95%, freeing up the most skilled team members to focus on higher-value tasks.

While attracting more people to the industry is vital, a long-term perspective is essential. However, Doxel provides an immediate impact by optimizing the available labor on-site. For skilled trades, Doxel’s production rates are particularly valuable. They empower superintendents with hard data, allowing them to demand additional labor from trade partners when it’s clear that the current workforce won’t meet project deadlines. This data-driven approach helps ensure that projects stay on schedule and that trade partners fulfill their commitments, avoiding potential liabilities for delays.

Featured Case Study:

Layton Construction’s experience with Doxel has been transformative, particularly regarding time savings and efficiency. On a recent 82,000 SqFt healthcare facility project, six superintendents and project engineers were initially spending a combined 60 hours per week manually tracking progress. With Doxel’s technology, this time was slashed by 95%, reducing the task to just 3 hours total. This significant reduction in manual labor translates to 57 hours saved weekly, allowing the team to redirect efforts toward safety, quality, and effective coordination with trade partners—resulting in an additional $2.17 per square foot per year being reinvested into these critical areas.

The benefits continued beyond time savings. Doxel enabled a 10% reduction in overbilling by providing precise progress tracking, simplifying billing processes, and eliminating disputes over the percent complete. Additionally, Doxel’s production rate tracking made it easier to secure commitments from trade partners to meet deadlines, ensuring the project stayed on time. As Brandon Bergener, Superintendent at Layton Construction, noted, Doxel has also made it easier to access additional manpower when needed, further enhancing project efficiency and productivity.

The Benefits of Owner-Led Productivity Improvements

When owners lead in driving productivity improvements, the benefits extend beyond individual projects. Here are some of the broader impacts:

• Cost Savings: More productive projects are less likely to experience cost overruns, saving owners money and allowing them to reinvest in other areas.
• Faster Delivery: Projects delivered on time or ahead of schedule enable owners to bring assets to market faster, generating revenue sooner.
• Improved Quality: Focusing on productivity often leads to higher-quality outcomes, as fewer errors and rework mean that projects are completed to a higher standard.
• Enhanced Reputation: Owners who consistently deliver successful projects build a reputation for reliability and efficiency, attracting more business opportunities in the future.
• Sustainability and Innovation: By pushing for sustainable and innovative practices, owners can position themselves as leaders in the industry, setting a standard for others to follow.

Overcoming Barriers to Change

While the potential benefits are clear, driving productivity improvements in construction is challenging. Owners may encounter resistance from contractors accustomed to traditional working methods or stakeholders who are wary of the costs associated with new technologies. To overcome these barriers, owners should:

• Communicate the Value Proposition: Clearly articulate the benefits of productivity improvements, not just cost savings but quality, safety, and long-term value.
• Support and Resources: Offer training, resources, and financial incentives to help contractors and other stakeholders embrace new practices.
• Lead by Example: Demonstrate a commitment to productivity by adopting these practices on their projects, showing they are serious about driving change.

Conclusion: The Future of Construction

The construction industry is at a crossroads. It must overcome its productivity challenges to remain cost-effective and meet future demands. With their unique influence and authority, owners are in the best position to lead this transformation. Owners can drive the industry forward by adopting performance-based contracts, embracing digital tools, fostering collaboration, prioritizing sustainability, and investing in workforce development. The time for change is now, and the future of construction lies in the hands of those who are willing to push it forward.

Delivering on construction productivity is no longer optional—it’s essential. By taking a proactive role, owners can unlock the full potential of their partners and projects and set a new standard for the industry as a whole.

Citations:
McKinsey & Company. “Delivering on construction productivity is no longer optional.” Retrieved from McKinsey & Company.

At their core, construction projects rely on cash flow. But it isn’t always simple—considering the complexity of projects and the fact that a company is likely managing multiple of them at once. Some projects take months or years to complete, and payments happen throughout the entire duration.

With so many payments coming and going over the course of a project, it’s crucial for project teams to stay on top of daily progress and constantly evaluate where it stands financially. Otherwise, a project is at risk for being under or overbilled. Billing accuracy is vital for any large scale construction project success.

Under and overbilling in construction

They may seem self-explanatory, but let’s get a few terms out of the way:

Overbilling occurs when a contractor is ahead of their progress and bills for contracted labor and materials before the work is completed. While this may help offset slow payments, it puts the contractor at risk of spending the extra money on something else if they don’t realize they’ve overbilled.

Underbilling happens when a contractor completes a certain amount of work on a project, but doesn’t bill for the full amount. This is typically the outcome of slow billing practices.

Both under and overbilling can lead to a state of negative cash flow, which can be detrimental to a construction company’s profitability and expected outcome on a project.

So, how does it happen?

Underlying causes of under/overbilling

Incorrect estimation

Even before the project starts, money matters. If contractors are unable to correctly estimate project costs—or worse, underestimate their costs—it could set them up to be underbilled and out of cash before the project is completed. This deeply impacts their ability to make money (or at the very least break even) on the project, and it may go unnoticed until the very end when it’s too late.

Inaccurate progress tracking

If a contractor isn’t precise about what has been completed thus far, they will likely bill incorrectly. Trying to guess the percentage of completion could quickly cause them to over or underbill, and as a result the project’s entire budget will be at risk.

Lack of project management

Construction is like a delicate dance, and poor project management could throw the entire routine off balance. Especially on bigger projects with multiple subcontractors, a disruption in one contractor’s ability to complete work could have a ripple effect on the entire project’s timeline and budget.

Effective project management allows a company to catch and correct any potential problems while holding everyone accountable for their part. If everything is settled at the end of the project, it’s already too late and nearly impossible to course correct.

Mitigate billing risks and improve billing accuracy with automated progress tracking

Subcontractors that accurately measure daily progress have the ability to bill more precisely and maximize profits. For general contractors and owners, AI-powered progress tracking ensures accuracy by providing a single source of truth on percentage completed.

Being able to track and even predict progress is a powerful advantage—the more data you have from one unified source, the less likely over and under billing occur, improving billing accuracy.

The best part? The technology already exists to enable companies to collect better, more accurate data with less manual effort. Leveraging features such as automated estimate at completion (EAC) and earned value analysis can help guarantee a company’s project financials and reporting are spot on.

To learn more about the ways your construction company can maximize profitability and improve billing accuracy, schedule a demo today.

Introduction

Establishing a consistent and realistic schedule is a significant challenge in the highly regionalized and variable construction industry. Construction executives overseeing projects across different regions, such as U.S., Europe, and Asia data centers, need a reliable method to benchmark project timelines.

Benchmarking in construction is the process of comparing a project’s performance, processes, or standards against industry best practices, standards, or the performance of similar projects. It allows you to understand where you stand compared to your expectations and highlights areas for improvement. This process helps set realistic goals, improve resource allocation, and reduce costs. However, traditional approaches based on estimates and past experiences often need to be revised, leading to inaccuracies, delays, and cost overruns.

Data Center Construction: The Importance of Benchmarking

Data center construction presents unique challenges due to the need for specialized systems like redundant power, rooftop control units, automatic transfer switches, and fire suppression systems. These features are essential for ensuring high operational standards and reliability.

To maintain project success and adhere to stringent timelines, referencing benchmarks in data center construction is critical. Benchmarks provide a reliable framework to keep projects on schedule by aligning construction activities with established standards. For instance, systems like redundant power and climate control must be installed according to precise timelines to avoid disruptions.

Owners can prevent construction delays by utilizing tools like Doxel to track each phase of construction, comparing progress against benchmark data from previous projects. Understanding the time required for each phase is vital, especially since timelines can vary due to regional and environmental factors. Traditional estimates often lead to inaccuracies, resulting in delays and cost overruns. However, leveraging benchmarks based on actual production data reduces these risks, enabling the creation of more realistic and reliable construction schedules.

The Challenges:

Large complex construction projects with accelerated schedules often lack production data due to a combination of factors related to the complexity, variability, and traditional practices within the industry. Here are some key reasons:

1. Project Complexity and Variability

• Unique Project Requirements: Each large construction project is often unique, with different designs, site conditions, materials, and labor forces. This variability makes it difficult to standardize production data across different projects.
• Custom Workflows: Many large projects involve customized workflows and bespoke solutions, which can vary significantly from one project to another. As a result, collecting and comparing production data becomes more challenging.

2. Fragmented Industry Practices

• Multiple Subcontractors: Large projects typically involve numerous subcontractors, each responsible for different aspects of the work. These subcontractors may have their own methods of tracking progress, which may not be standardized or shared with the general contractor.
• Lack of Centralized Data Management: Often, there is no centralized system for collecting and managing production data across all subcontractors and phases of the project. This fragmentation leads to gaps in data collection and reporting.

3. Traditional Work Methods

• Reliance on Experience and Estimations: The construction industry has traditionally relied on the experience and judgment of skilled professionals rather than data-driven approaches. This reliance on “gut feeling” and historical estimates rather than empirical data can result in a lack of detailed production metrics.
• Paper-Based Processes: Despite advancements in technology, many construction projects still rely on paper-based processes for documentation and reporting. This makes it difficult to collect, aggregate, and analyze production data efficiently.

4. Inconsistent Data Collection Practices

• Varied Data Collection Methods: Different teams within a project may use different tools and methods for data collection, leading to inconsistencies. This lack of standardization can make it challenging to compile accurate and meaningful production data.
• Manual Data Entry Errors: When data collection is done manually, it is prone to errors, omissions, and inconsistencies. These errors can render the data unreliable for creating benchmarks or analyzing production rates.

5. Cost and Time Constraints

• Data Collection Costs: Gathering comprehensive production data can be costly, requiring investment in technology, training, and additional personnel. On tight budgets, these costs may be deemed unnecessary or impractical.
• Time-Consuming Process: Collecting and analyzing detailed production data can be time-consuming, particularly on fast-paced projects where schedules are tight. The perceived burden of data management can lead to it being deprioritized.

6. Technological Adoption Barriers

• Resistance to Change: The construction industry has been slow to adopt new technologies that facilitate data collection and management. Resistance to change and the perceived complexity of new systems can hinder the adoption of tools that could help gather production data.
• Lack of Integration: Even when technology is adopted, it may not be fully integrated across all aspects of the project. Disconnected systems can result in siloed data that isn’t easily accessible or usable for broader analysis.

7. Short-Term Focus

• Focus on Immediate Outcomes: The pressure to deliver projects on time and within budget often leads to a short-term focus on immediate tasks rather than long-term data collection and analysis. As a result, production data is not prioritized as a key project deliverable.

The lack of production data in large construction projects is a multifaceted issue rooted in the complexity of projects, traditional industry practices, fragmented data management, and the challenges of technological adoption. Addressing these barriers requires a shift towards more standardized, data-driven approaches and greater investment in tools and processes that facilitate the collection, analysis, and use of production data across the construction industry.

Production Rates Before Doxel:

Benchmarking Without Actual Production Data

In major construction projects, the ability to plan, execute, and deliver on time and within budget is critical. However, one of the significant challenges many projects face is the lack of access to reliable production rates and the difficulty in creating accurate benchmarks. These data points are essential for informed decision-making, resource allocation, and performance tracking. Without them, project managers and teams often operate in the dark, leading to inefficiencies, cost overruns, and increased risk. The key challenges that arise when production rates are not readily available and benchmarks are insufficient, highlight the importance of overcoming these issues for project success. They include:

1. Inaccurate Project Estimations

• Lack of Baseline Data: Without access to production rates, project managers struggle to establish accurate baseline data for labor, material, and equipment usage. This leads to inaccurate cost estimates and timelines, resulting in budget overruns and delays.
• Unreliable Scheduling: Estimations based on assumptions rather than historical data can result in unrealistic schedules, which may cause disruptions and conflicts across different project phases.

2. Inefficient Resource Allocation

• Over or Under-Allocation: Without reliable benchmarks, allocating resources such as labor, machinery, and materials becomes a guessing game. Over-allocation leads to unnecessary costs, while under-allocation can cause delays and productivity losses.
• Difficulty in Scaling: Large projects often require the ability to scale operations quickly. The absence of production rates hampers the ability to predict resource needs accurately, leading to inefficiencies and bottlenecks.

3. Poor Performance Tracking

• Lack of Real-Time Data: Without production rates, it is challenging to track performance against benchmarks in real time. This makes it difficult to identify issues early and take corrective action before they escalate.
• Difficulty in Benchmarking: Creating benchmarks requires historical data to compare current performance. Without this data, teams may rely on industry averages that do not accurately reflect the specific conditions of the project, leading to skewed performance evaluations.

4. Challenges in Continuous Improvement

• Limited Feedback Loop: Without detailed production rates, it is difficult to establish a feedback loop that informs continuous improvement. Teams lack the necessary data to analyze what worked well and what didn’t, hampering efforts to refine processes and increase efficiency over time.
• Inconsistent Best Practices: Without benchmarks, it is challenging to identify and replicate best practices across different projects or phases. This inconsistency can lead to varying levels of quality and efficiency, even within the same organization.

5. Increased Risk and Uncertainty

• Higher Risk of Disputes: In the absence of clear benchmarks, disagreements over performance, costs, and timelines are more likely to arise, leading to potential disputes between contractors, subcontractors, and clients.
• Greater Project Uncertainty: The lack of reliable data increases the overall uncertainty of the project, making it harder to manage risks effectively. This uncertainty can impact stakeholder confidence and potentially lead to financial and reputational damage.

Not having access to production rates and benchmarks in major construction projects can lead to a range of challenges, from inaccurate estimations to poor performance tracking and increased risk. Addressing these issues requires a concerted effort to gather, analyze, and utilize data effectively to create reliable benchmarks and optimize project outcomes.

Doxel is an automated progress tracking solution that provides real-time, objective data on construction performance. Unlike traditional methods that rely on manual tracking and subjective reporting, Doxel uses AI and computer vision to deliver frequent, precise, actionable insights. Doxel speeds up construction by automating progress reporting which surfaces hidden issues early, prevents rework, and enhancing collaboration with visual data.

Production Rates After Doxel:

Accurate Benchmarking: The Solution

Doxel’s automated progress tracking leverages images from 360 degree cameras for reality capture by converting images into construction elements.  This technology provides precise data on production rates, such as linear feet of conduit installed per week across multiple projects. By comparing this data across different trades, sites, and contractors, Doxel enables teams to create more realistic schedules based on actual performance metrics.

Controlling Project Schedules with Benchmark Data

Owner’s reps, sometimes considered the Director of Construction, are responsible for fostering collaboration between stakeholders to bring data centers and large projects in on schedule and under budget.  Consider a scenario where an owner has built multiple data centers using Doxel and has significant benchmark data on productivity rates for each stage in construction.  This collaboration can provide enormous benefits when analyzing bids from the GC.  Where project schedules are overly aggressive, project owners can challenge GCs on their ability to commit to accelerated schedules, fostering a sense of alignment.  With Doxel’s historical production rate data, the GC can confidently assess the feasibility of the proposed schedule. The added transparency between the owner and GC, facilitated by Doxel, helps deliver projects on schedule using historical benchmark data.

Managing Production Rates in Doxel

Benchmarking: Use Historical Data to Set Realistic Schedules

• Doxel allows construction teams to benchmark using historical data, ensuring that schedules are based on actual performance rather than estimates. This approach provides a solid foundation for setting realistic project timelines.

Risk Reduction: Avoid Overcommitting and Mitigate the Risk of Delays

• Avoid Overcommitting and Mitigate Risk: By relying on accurate production data, teams can prevent overcommitting, reducing the risk of delays and cost overruns to keep projects on track.
• Deliver Accelerated Schedules with Certainty: Leveraging precise data enables teams to confidently meet the demand for faster project completion, ensuring speed without compromising quality or increasing risk.

Informed Decision-Making: Make Data-Driven Decisions That Clients Trust

• With precise production data at their fingertips, construction teams can make informed decisions that clients trust. This transparency builds confidence and strengthens client relationships.

Enhanced Reputation: Deliver Projects on Time and Within Budget

• Delivering projects on time and within budget boosts a construction firm’s reputation and secures future business. By leveraging Doxel, teams can consistently meet or exceed client expectations.

Conclusion

In the construction industry, informed scheduling decisions are crucial for project success. Doxel’s production rate data provides insights to optimize schedules, reduce risks, and ensure successful project delivery. By leveraging this data, construction teams can confidently commit to achievable timelines and deliver exceptional results.

Ready to optimize your project schedules with Doxel’s production rate data? Contact us today for a demo and discover how Doxel can help your team achieve faster schedules with confidence and reduced risk.

By incorporating these insights and leveraging cutting-edge tools like Doxel, construction teams can navigate the complexities of project scheduling with greater certainty and efficiency.

Let’s face it: Getting stuff done is hard. And getting stuff done in the face of today’s shortages, supply chain issues, and inflation is a daunting task for any construction company.  Automated construction progress tracking can help you finish projects faster.

Before we get into that, let’s take a closer look at what’s going on.

Skilled labor shortages

Less people from younger generations are choosing a trade or apprenticeship. As a result, the industry is facing a shortage of skilled workers to help complete project milestones. Without knowing how many people can get the work done (and get it done correctly), companies struggle to stay on track.

A less experienced workforce

Those who do choose to go into construction today are still green in their careers and don’t have the experience that seasoned employees do. This creates a learning curve and requires additional time needed to get them up to speed.

More design changes

Unpredictable factors create unpredictable change—and change requires an added degree of flexibility for the project to adapt to the circumstances. As a result, companies are seeing more design changes come through, and the need to stay on top of assessing and documenting them.

Issues in the supply chain

Speaking of unpredictable, the industry ha seen an influx in supply chain issues, causing delays in shipments and—in some cases—a limited supply of the necessary materials available.

Rising inflation

Across every industry, prices are going up. Companies must now reconcile their bids and project scopes to maintain profitability.

Doing more with less

When the going gets tough, construction stays tougher. The industry is no stranger to uncertainty. Now more than ever, companies need to pinpoint areas of improvement and streamline their processes to maximize efficiency.

With all these factors weighing on a project’s productivity, the margin for error is very low—which means operational excellence is critical for success. Many projects get to a certain stage or near completion, but struggle to accurate assess what’s happening (or not) to get the rest of the way there.

Almost done isn’t done.

If the last 10% of a milestone takes more than 20% of the time—that’s a big, potentially costly, problem.

That’s where automated construction progress tracking comes in. With the right technology in place, companies can save 25% of superintendents’ and field teams time that would otherwise be spent on tracking progress and bringing everyone on the same page. That’s less time in meetings and back-and-forth conversations, more time building.

4 ways automated construction progress tracking can help:

1. Increase trade flow

Real-time automated construction progress tracking gives everyone on a project visibility into the current state, without the need for individual communication. This ensures the project moves as quickly as it can and prevents trade stacking.

2. Proactively address issues

Stay on top of milestones with the ability to forecast and predict any slowdowns before they happen—instead of catching them after it’s too late. By automatically capturing more than 75 stages of construction, automated construction progress tracking technology can spot potential issues more efficiently in real time.

3. Manage cash flow

By providing accurate and automated cost budget analysis, companies are able to better understand their project and where it stands with the budget. When unforeseen factors or delays hit, you want all the knowledge and numbers you can get to properly adapt and minimize the impact.

4. Show, don’t tell

In construction, communication can be slow and sparse. Automated construction progress tracking gets everyone on the same page without having to meet to discuss. Having a digital surveyor gives everyone the information and insights they need to collaborate faster—without relying on project resources to collect and report on it.

No matter what gets thrown at the construction industry, a company needs to be resilient and smart to see success on the other side. Companies who invest in the right tools that save time and automate processes have the advantage of receiving data and insights in real time. The faster something is flagged, the faster it can be fixed.

Want to learn how Scripps Health and McCarthy Building Companies are automating construction progress tracking to increase project visibility? Register for our upcoming webinar Almost Done, Isn’t Done.

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In a 2021 Workforce Survey Analysis, AGC found that 88% of companies surveyed were experiencing project delays—that’s nearly nine out of ten. Now more than ever, construction companies are faced with the challenge to do more with less and keep projects on track in the face of unforeseen circumstances.

While certain conditions and factors in the industry can’t be controlled, there are 3 construction workflows that can reduce the margin of error to ensure a project stays resilient. This requires operational excellence in the areas that can be predicted and made more efficient.

What are the three construction workflows a company should prioritize?

1. Project team communication

Communication among field teams, supervisors, and the office is crucial—and can be cumbersome. With so many moving pieces of a project happening at once, getting the necessary message out to everyone in a timely, effective manner is no easy feat.

Companies need to find a way to remove the barriers to communication. By doing so, they’ll save everyone on the project team valuable time that would otherwise be spent tracking progress, in meetings to get everyone up to speed, or playing telephone.

2. Finding and addressing quality issues

Quality of construction can make or break a project’s ability to stay on track. Quality issues or mistakes found too late in the process can be the kiss of death for moving onto the next phase—and as a result, teams remain stuck in the final 10 or 20% of completion for too long. This won’t just cost time and manpower, it’ll directly affect a project’s budget and profitability, too.

The only option to streamline and prevent these costly quality issues is to catch them early and address them quickly. Technology that helps companies see progress in real time opens the door for making smarter decisions and adapting faster.

3. Reporting on construction completion

When a project does make it through the final 10%, the work isn’t over yet. Teams must provide an objective, detailed overview of the completion—which again takes time and resources. There’s more information to gather, and no efficient way to compile it using manual efforts alone.

Teams should be focused on projects, not paperwork or reporting. Streamlining the process for creating detailed reports can free up their focus while enhancing the level of reporting and insights for a company.

All this sounds easier said than done, doesn’t it? Enter, automated progress tracking.

The secret to saving time while increasing accuracy

By implementing a technology that can continuously monitor performance and provide predictive insights, construction companies are able to achieve operational excellence.

Platforms like Doxel act as a digital surveyor to automatically track progress across more than 75 different construction stages in real time, freeing up the project team’s time and resources.

Instead of manually walking the jobsite every day or week to capture exact progress, Doxel works with a 360° video to act as a digital surveyor in minutes. Combining the power of computer vision with BIM means companies have an objective truth of the status of a site—and can understand progress, schedule, and budget better than ever before.

If it sounds too good to be true, it isn’t.

Tune in to our webinar Almost Done, Isn’t Done to hear from two successful construction companies on how they’re leveraging real-time progress tracking to automate and achieve more.

Introduction

Traditionally, project managers have relied on site visits and progress reporting from their field teams to stay abreast of construction progress.  On large capital projects like data centers, semiconductor wafer fabrication plants, or healthcare infrastructure this can become problematic where even small schedule delays lead to large cost overruns. Doxel’s Production Rate Data provides a solution that empowers project teams with additional data in order to monitor construction progress.

What is Production Rate Data?

Production Rate Data is the information gathered through reality capture inputs (e.g., 360-degree imaging or drone footage), to continuously track and analyze construction site progress in real time. By comparing actual work completed against the planned schedule, this data serves as a single, reliable source of truth for measuring construction progress. It provides project owners with objective, accurate insights that are crucial for managing schedules and ensuring on-time project completion. This innovative approach equips teams with the data needed to identify delays, optimize workflows, and ensure efficient project delivery.

By leveraging this advanced technology, owner’s representatives can monitor projects with a data set they control, guaranteeing transparency and accuracy. Here’s how Doxel tracks completed construction:

• By Trade: Architectural, structural, electrical, fire protection, mechanical, plumbing, and more.
• By Floor: Including different levels such as parking garages, mezzanines, and multiple building floors.
• By Zone: Specific areas within a construction site.
• By Stage: quantities tracked by trade, for each stage of construction.

Example: Mechanical Pipes and Walls

Doxel’s Production Rate tracking capability simplifies the comparison of completed construction against the schedule, offering a powerful tool for project owners to measure progress and manage schedules effectively.

How Doxel Captures Production Rate Data

Understanding how construction software tracks progress can be complex. Doxel simplifies this with a robust methodology:

• Baseline Management: Production Rate Data uses planned activities as a baseline for managing construction progress.
• Integration with Primavera P6: Doxel captures milestone data directly from your schedule.
• Reality Capture: Using 360-degree imaging, Doxel conducts regular scans to capture completed “as-built” construction.
• Automatic Updates: Doxel automatically updates progress for each stage, trade, zone, and floor.

Calculating Productivity

Productivity is calculated using specific units of measure for each stage based on your work breakdown structure (WBS) in Primavera P6. For example, if the plumbing installation requires 100,000 linear feet of pipe, the unit of measure would be linear feet. The planned number would be 100,000, against which completed construction is measured.

As construction progresses, Doxel updates the number of completed activities. For instance, if only 20,000 linear feet of pipe have been installed for the drainage system, the 360-degree imaging would capture the work, and Doxel would update the percentage of completion for both the stage (drainage system) and the trade (plumbing) to 20%.

Allocating Resources to Stay On Schedule

To help manage schedules effectively, Doxel introduced the Production Forecasting Calculator. This tool allows users to simulate different scenarios by adjusting crew sizes and production rates to forecast completion. General contractors can manage subcontractors to ensure they stay on schedule. At the same time, owner’s reps can monitor production rates remotely, gaining confidence that construction progress is on track based on actual data.

Key Benefits of Production Rate Data

• Real-Time Decision Making: Provides immediate insights through real-time data, allowing for informed schedule management.
• Labor Optimization: Ensures efficient allocation of labor by visualizing plan vs. actual progress in a clear chart format, reducing manual tracking time.
• Risk Mitigation: Reduces the risk of delays by verifying the feasibility of schedule commitments against historical data and current progress.
• Enhanced Collaboration: Improves communication between project owners, general contractors, and trade partners by providing clear, data-driven insights and visual comparisons of planned vs. actual progress.
• Effortless Data Collection: Eliminates the manual effort involved in gathering and analyzing production data, saving valuable time for the construction team.

Peace of Mind for GCs and Owners

Production Rate Data compares completed construction against your schedule, providing a single source of truth for measuring construction progress. Doxel’s system allows you to manage productivity for each stage of the construction project by trade, zone, and floor. This capability empowers project owners with a controlled data set that facilitates better communication with general contractors and helps address potential schedule delays proactively.

By giving project owners control of the data, Doxel ensures a higher level of transparency and efficiency in construction management. This innovative approach enhances collaboration and significantly reduces the risk of delays, optimizing time and resources. With Doxel’s Production Rate Data, project owners can confidently steer their projects to successful completion.

Healthcare construction is more complex and has a lot at stake. If not done right, these projects can be costly for everyone involved. Healthcare projects also require a higher attention to detail to keep everything running smoothly.

With more stakeholders involved in the process, companies need to be able to benchmark and be equipped for better prediction, transparency, and ultimately the ability to detect (and curb) problems, deviations, and cost overruns.

Automated progress tracking can meet these requirements and reduce manual effort, helping you complete your projects faster and on-budget.

Healthcare Projects Are More Complex With More Stakeholders

Progress tracking is critical for project success in healthcare because it allows for real-time monitoring of project performance and a faster identification of issues and challenges, and implementation of corrective actions.

By regularly monitoring progress and performance, project managers and teams can quickly identify areas that are falling behind schedule or budget—and take the necessary steps to address them before they become major issues. Accurate and reliable progress tracking is essential for effective communication and coordination, especially with multiple stakeholders and a higher level of complexity.

Progress tracking can be beneficial beyond one single project, too. Objective progress data and insights can also help to identify areas of success and best practices that can be replicated in other projects, improving overall project performance and company-wide outcomes.

Greater Complexity Requires Greater Transparency

Automated progress tracking can improve transparency during hospital construction by providing real-time, accurate information on the progress of the project. Automated systems can be configured to collect data from a variety of sources, create a single source of truth and present the information in a format that is easy to understand and always accessible.

With the enhanced, real-time visibility that automated progress tracking brings, stakeholders are able to see exactly where the project is at any given time. This clear picture of project status helps improve communication, transparency, and accountability with objective data that eliminate any debate in progress tracking.

Automated progress tracking is a faster way of providing stakeholders with access to the same information. With an automated system, stakeholders are able to see the same data and reports, regardless of their location. Ensuring everyone is working with the same information saves time in reporting and mitigates the possibility of miscommunication or misunderstanding.

Since hospital construction projects often involve large sums of money and have a significant impact on patient outcomes, it’s also useful to have an auditable record of each project’s progress that can be used in demonstrating accountability to funders and regulatory bodies.

Catch Problems Early to Reduce Cost Overruns

Healthcare construction projects need an efficient way to manage and mitigate risk. Proper real-time visibility into the progress of the project can help spot potential issues before they become major problems. This enables project managers and other stakeholders to take proactive measures, rather than waiting until it is too late to take corrective action.

For example, if progress tracking reveals a particular aspect of the project is running behind schedule, the project manager may be able to adjust the project plan to effectively avoid potential delays or cost overruns.

Additionally, progress tracking can help project managers manage and coordinate dependencies between different parts of the project, which further reduces the risk of delay, prevents trade stacking, and mitigates other issues arising from one part of the project impacting others.

Pair Project Tracking With Benchmarking

Progress tracking can help with benchmarking by providing a clear understanding of the current status of the project, including the status of all trade and any related delays or setbacks. This data can then be used to compare the project’s progress against similar projects or industry standards, making it easier to identify areas where improvements can be made.

With multiple sources of information on a single project, a digital progress tracking tool can deliver accurate data to one shared source of truth, making benchmarking markedly easier.

Additionally, progress tracking stored data can be leveraged for benchmarking future progress against previous internal projects for better forecasting future project and completion dates, as well as for identifying potential cost savings or other opportunities to optimize the project.

Leveraging Powerful Progress Tracking for Healthcare Projects

The more detailed information teams have on the progress of a project, the more proactive they can be to keep it on track. Identifying potential issues early on allows for corrective action to be taken sooner rather than later, reducing hours, rework, and delays to deliver projects on time and on budget. But detailed and timely progress tracking shouldn’t come at the cost of crews’ time and resources.

That’s where a solution like Doxel’s automated progress tracking can help. Doxel significantly reduces hours tracking progress, while delivering accurate, reliable objective insights that improve communication and transparency across all stakeholders.

Click here to learn more about how Doxel’s AI-powered progress tracking paired with 360-degree video capture can help ensure hospital construction projects stay on track and on budget.